The Latest in Green Meetings and Corporate Events

The Latest in Green Meetings and Corporate Events


Just as LEED and Passivhaus have strict standards for eco-friendly building practices and energy-efficient designs, resulting in forward-thinking structures that comprehensively do less harm to the environment, green meetings or events earn their prestigious distinction in the eyes of the Convention Industry Council (CIC) by considering environmental impact at every step of the event planning and management process.

Event hosts and corporate event planning companies that want to scratch a green itch can commit to whatever level of eco-friendliness they prefer, but in order to claim the title of “green event”, corporate event planning companies must painstakingly minimize waste and behave sustainably on every front.  What should you concentrate on if you’re looking for the latest in green meetings and corporate events?

Corporate Event Planning Companies Should Seek Out Eco-friendly Venues

The place to start if you’re on an eco-friendly crusade is by choosing venues, including event sites, hotels, and contributing vendors, that walk a green path.  Some implement energy-efficiency and water conservation practices, including the use of renewable energy resources.  Some have furniture, flooring, countertops, and more made from recycled or otherwise sustainable materials, or even buildings erected entirely with sustainable materials and practices.

Says Andy McNeill, CEO at AMI, “There’s a growing trend of sustainability within the hospitality industry.  You might not find LEED certified buildings that suit your needs for every event, but event management services should always ask about green practices and amenities.”

Sustainable Resources

Once you have your eco-friendly event venue locked in, it’s time to seek out needed vendors offering sustainable services.  You’ll almost certainly have to feed guests, which means finding catering services that offer organic and/or locally-sourced food.  If you’re providing transportation for guests, look for emission-free options like taxi or shuttle services that offer electric or hybrid vehicles.

Modern corporate event planning companies might already have associations with a slew of eco-conscious vendors, so event hosts should make sure to ask about green options for every service needed.  If not, they can surely find suitable options to minimize the environmental impact of the event.

Event Management Services Can Offer Reusable Handouts

Think about everything you provide attendees with during the course of a corporate meeting or event.  You might be surprised by how many items could benefit from a sustainable makeover.  Why hand out badges and lanyards that will end up in the trash post-event?  Instead, opt for reusable name badges that you can collect and use for your next event.

Forget about disposable water bottles.  If you’re going to provide bottles anyway, why not add branded, reusable water bottles to every welcome basket?  The green motto “reduce, reuse, recycle” should be of paramount importance to your event management services firm, and it can apply to nearly every detail of event planning.

Paper-Free Events

In this digital era, there’s hardly a need to send out paper invitations, print up information packets, or utilize paper for any part of the event.  Everything can be moved into virtual space, including registration and check-in, itineraries and event maps, and follow-up surveys.  A creative event management services team like the professionals at American Meetings, Inc. (AMI) can offer the tools and techniques needed to ensure an eco-friendly event on every level, including the necessary sharing of information between event hosts and attendees.

American Meetings is an official partner of the 2019 SPLC Summit

American Meetings is an official partner of the 2019 SPLC Summit

American Meetings is pleased to be an official Partner of the SPLC Summit. At the Summit, you’ll learn actionable and innovative sustainable procurement strategies that you can apply at your own organization, all while building relationships with 500 procurement and sustainability professionals, suppliers, and NGO experts. Held May 20-22 in Portland, Oregon, the Summit features over 50 educational sessions, exhibits, matchmaking, tours, and ample networking with fellow change-makers in a fun setting. Don’t miss out on this opportunity to take your organization’s sustainable purchasing to the next level!

Save 10% with our special partner discount code P10AMI 

AMI’s Sustainability Strategy

Whether you’re hosting meetings and events in your own backyard or you’ve chosen a global destination, the last thing you want to do is create excessive pollution and waste in the course of planning and executing your gathering.  Not only is this detrimental to your host city, but it could offend attendees and perhaps tarnish your image in the process.

This is why so many event hosts and their event management teams are working to find ways to make events, both large and small, more sustainable.  The good news is, there are several avenues to explore, and some could even save money and add convenience for guests.  Here are just a few strategies you and your event company can employ to add sustainability to your upcoming events. Read more…

15 Tips to Green Your Meetings and Events from AMI

15 Tips to Green Your Meetings and Events from AMI

Before you finalize planning for your next meeting or event, consider developing a green plan of action. There are a range of eco-friendly steps you can take to improve your event without compromising effectiveness or your budget.

Green Your Hotel                    

  • Is your hotel green friendly? Ask them to detail their Green Policies in your RFP. Also, ask the hotel to provide green options and alternatives prior to your final approval of the hotel contract.
  • Select hotels that offer guests the option to reuse towels or linens during their stay.
  • Ask hotel to provide cards that individuals can leave in the bathroom stating they don’t want to have their toiletries replaced.

Green Your Food & Beverage

  • Serve “Box Lunches” buffet style.
  • Provide attendees with branded event mugs or water bottles.
  • Where possible, donate surplus food to local shelters.

Green Your Travel

  • Choose a destination with minimal travel requirements for delegates.
  • Purchase electronic tickets for airline travel whenever possible.
  • If transportation is being arranged for delegates, choose a vehicle that is eco-friendly.

Green Your Promotional/Printed Materials

  • Make sure all printed items are printed on at least 30% recycled paper per the EPA standards of recycled content.
  • Use electronic advertising, promotion and registration whenever possible.
  • Only mail confirmation of registration and any significant changes to the event program. All other communication should be sent electronically.

  Green Your Venue

  • Encourage speakers to provide electronic copies of handouts of any visual presentations and post them on your website.
  • Ensure that you can recycle any materials that are generated at the event.
  • Make sure the convention center has recycling containers.

5 Simple Ways To “Green” Your Next Meeting Or Event

Before you begin planning for your next meeting or event, consider developing a green plan of action to make your meeting more sustainable. There are a range of eco-friendly steps you can take to reduce the environmental impact of your event without compromising the effectiveness or your budget. Here are a few simple ways to “Green” your next meeting or event.

Green Meetings: 14 Questions to ask your hotel

Green Meetings: 14 Questions to ask your hotel

The Environmental Protection Agency requires meeting venues to complete a questionnaire about environmentally preferable features and practices in use at their facilities. All Federal agencies are encouraged to use the EPA’s model when soliciting meeting and conference facilities. Start greening your meetings by adding these questions to your RFP.

  1. Do you have a recycling program? If so, please describe.
  2. Do you have a linen/towel reuse option that is communicated to guests?
  3. Do guests have easy access to public transportation or shuttle services at your facility?
  4. Are lights and air conditioning turned off when rooms are not in use? If so, how do you ensure this?
  5. Do you provide bulk dispensers or reusable containers for beverages, food, and condiments?
  6. Do you provide reusable serving utensils, napkins, and tablecloths when food and beverages are served?
  7. Do you have an energy-efficiency program? Please describe.
  8. Do you have a water-conservation program? Please describe.
  9. Does your facility provide guests with paperless check-in and checkout?
  10. Does your facility use recycled or recyclable products? Please describe.
  11. Do you source food from local growers or take into account the growing practices of farmers that provide the food? Please describe.
  12. Do you use bio-based or biodegradable products, including bio-based “cafeteriaware”? Please describe.
  13. Do you provide training to your employees on these green initiatives? Please describe.
  14. What other environmental initiatives have you undertaken, including any environment-related certifications you possess, EPA voluntary partnerships in which you participate, support of a green suppliers network, or other initiatives?