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Careers

Audio Visual Technician

  • Manage Onsite AV and WebCast quality standards
  • Superior Onsite client Service
  • Manage Webcast Production
  • Experience with the webcast/web conference environment
  • Superior knowledge of AV technologies
  • Working knowledge of Webcaster Software
  • Knowledge of the various video encoder software
  • Excellent interpersonal skills and customer service management
  • Troubleshooting technical issues
  • Ability to follow a team approach to project management
  • Must have experience managing Webcasts in Webex, Zoom, and Notified (formerly Intrado)
  • Must have a minimum of 2 years of onsite AV management experience
  • Must be able and willing to travel

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Pharmaceutical Meeting Planner

We are seeking Pharmaceutical Meeting Managers that are passionate about HCP-attended meetings and events including Investigator Meetings, Speaker training, and Advisory Boards. Seeking a professional that thrives in a fast-paced work environment, and holds the value of customer service to the highest degree. The Meeting Manager is responsible for planning and executing Live and Virtual events and meetings for clients as assigned. In addition, they manage AMI staff to ensure AMI customer service standards are met with every client. Responsibilities include managing and driving the client-facing calls, managing budgets in all systems, proposals, reconciliations, and client and attendee management. Ultimately responsible for all meeting timelines and deliverables to ensure the success of the meeting.

Key Responsibilities

  • Plan, manage and execute client Virtual and Live Meetings
  • Create and manage budgets
  • Meet internal meeting revenue and profit goals
  • Direct initial invoicing and all credit card payments to accounting
  • Manage and exceed client expectations regarding the overall meeting objectives
  • Responsible for advising the client on all best practices and subject matter expertise
  • Coordinate with the AMI Sourcing team on all venue, and vendor contracts and proposals
  • Manage all AMI staff assigned to the meeting and ensure their KPIs are met
  • Meet meeting and client KPIs
  • Provide suggestions on improvements to company systems & processes that will increase efficiency & allow for better customer service
  • Follow all AMI policies and procedures that are internal and client-specific

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Meeting Manager

We are seeking Meeting Managers that are passionate about corporate meetings and events, thrive in a fast-paced work environment, and hold the value of customer service to the highest degree. The Meeting Manager is responsible for planning, coordinating, and executing Live and Virtual events and meetings for clients as assigned. In addition, they manage AMI staff to ensure AMI customer service standards are met with every client. Responsibilities include managing and driving the client-facing calls, managing budgets in all systems, proposals, reconciliations, client and attendee management. Ultimately responsible for all meeting timelines and deliverables to ensure the success of the meeting.

Key Responsibilities

  • Plan, manage and execute client Virtual and Live Meetings
  • Create and manage budgets
  • Meet internal meeting revenue and profit goals
  • Direct initial invoicing and all credit card payments to accounting
  • Manage and exceed client expectations regarding the overall meeting objectives
  • Responsible for advising the client on all best practices and subject matter expertise
  • Coordinate with the AMI Sourcing team on all venue, and vendor contracts and proposals
  • Manage all AMI staff assigned to the meeting and ensure their KPIs are met
  • Uncover additional opportunities from existing clients
  • Manage and complete reconciliation of all programs
  • Meet meeting and client KPIs
  • Provide suggestions on improvements to company systems & processes that will increase efficiency & allow for better customer service
  • Follow all AMI policies and procedures that are internal and client-specific

Requirements:

  • Must have a Bachelor’s Degree or equivalent work experience
  • Must have at least 3 years of Meeting Management experience
  • Must be able to travel up to 25% of the time

This is a remote position, we are accepting applicants globally and do require that candidates be proficient in verbal and written communication in English.

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Corporate Event and Meeting Coordinator

We are seeking talented individuals who will thrive in our collaborative, diverse, fast-paced environment. The Meeting Coordinator provides direct support to the AMI Meeting Planners, assisting them from the start of the meeting through the close-out of the meeting. Includes building registration and virtual meeting websites, creating and printing materials requested on-site, coordinating shipping logistics of materials needed on-site, managing expenses, managing exhibitor and sponsorship sales, and general client services (as required per meeting).

Key Responsibilities:

  • Responsible for creating event websites, registration pages, invitations, and email communication utilizing Meetings Management software tool (Cvent, Notified, SalesForce, Zoom). Assists users as necessary – The candidate must have experience building and maintaining websites.
  • Use attention to detail, organizational skills, and time management skills to multitask by coordinating several meetings. The candidate must be extremely detailed oriented.
  • Monitors meeting requests daily and provides customer service support on the status/progress of their requests.
  • Responsible for accuracy of reporting information examples to include attendee counts, registration information, attendance of events, attendee management information, etc.
  • Prepares Meetings Data reports
  • Supports meeting planner with attendee’s travel logistics. Includes setting up air desk, reviewing flight and ground manifests, and rooming lists.
  • Creates and prints meeting collateral materials within approved client guidelines.
  • Coordinates the shipping logistics of materials needed on-site
  • Support each of the Meeting Planners with any tasks meeting-related, including virtual meeting card processing on a per meeting basis
  • Complete all tasks and projects as directed and ensure timely delivery based on deadlines
  • On-site support and travel when necessary

Qualifications for Meeting Coordinator

    • High school diploma or higher
    • Excellent communication skills
    • Must have strong computer/technical skills with basic proficiency in MS Word, Excel, and Outlook
    • Excellent customer skills with a strong sense of professionalism
    • Must be willing to travel
    • Excellent attention to detail is a must
    • Must be self-motivated, organized, and have excellent prioritization skills
    • Must be able to work well in a fast-paced environment
    • Ability to work effectively independently and in a team environment
    • Cvent experience is a plus but not required
    • Notified/Intrado (Studio and VX) is a plus but not required
    • HTML code knowledge is a plus but not required

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Let’s Work Together

AMI is always looking for more rock stars.