Accounting Coordinator

The Accounting Coordinator (“AC”) performs functions to manage daily General Accounting and ensures accurate financial reporting, adherence to client policies, reconciled sub-ledgers, and effective controls.

  • Review and audit client pass-through expense reports and authorize payments for client attendees per client policies.
  • Provide client event reporting including per person travel and other expenses. Reconcile invoices per client specifications. Provide timely and accurate entry into client systems and meet all KPI requirements
  • Prepare a variety of balance Sheets supporting schedules and reconcile accounts.
  • Prepare reclassification journal entries as needed based on a review of GL.
  • Assist Controller with the year-end review, answer questions, provide requested information, and prepare necessary schedules.
  • Suggest improvements to or new reports to maximize utilization of the systems and applications in the preparation of client reporting, financial statements, and supporting schedules.
  • Maintain reconciliation and receipts for purchasing cards as well as coding in time for monthly close.
  • Other duties as assigned

Required Qualifications:

  • Minimum associates degree in bookkeeping, business or accounting or commensurate experience
  • Excellent excel skills with capabilities in intermediate level and above functionality
  • Excellent verbal and written skills
  • Organized
  • Ability to work quickly and remain focused


Pharmaceutical Meeting Planner

We are seeking to fill CONTRACT and FULL-TIME Pharmaceutical Meeting Manager roles with talented professionals that are passionate about HCP-attended meetings and events. Including Investigator meetings, speaker training, and advisory boards. Seeking a professional that thrives in a fast-paced work environment, and holds the value of customer service to the highest degree. The Meeting Manager is responsible for planning and executing Live and Virtual events and meetings for clients as assigned. In addition, they manage AMI staff to ensure AMI customer service standards are met with every client. Responsibilities include managing and driving the client-facing calls, managing budgets in all systems, proposals, reconciliations, and client and attendee management. Ultimately responsible for all meeting timelines and deliverables to ensure the success of the meeting.

Key Responsibilities

  • Plan, manage, and execute client Virtual and Live Meetings
  • Create and manage budgets
  • Meet internal meeting revenue and profit goals
  • Direct initial invoicing and all credit card payments to accounting
  • Manage and exceed client expectations regarding the overall meeting objectives
  • Responsible for advising the client on all best practices and subject matter expertise
  • Coordinate with the AMI Sourcing team on all venue, and vendor contracts and proposals
  • Manage all AMI staff assigned to the meeting and ensure their KPIs are met
  • Meet meeting and client KPIs
  • Provide suggestions on improvements to company systems & processes that will increase efficiency & allow for better customer service
  • Follow all AMI policies and procedures that are internal and client-specific
  • Must have a Bachelor’s Degree or equivalent work experience
  • Must have at least 3 years of Pharmaceutical Meeting Management experience (advisory boards, Investigator Meetings, Speaker Trainings)
  • Must be able to travel up to 25% of the time
  • This is a remote position, we are accepting applicants globally and do require that candidates be proficient in verbal and written communication in English.


Onsite Meeting Management/Travel Director

Looking for Travel Directors located anywhere throughout Australia

  • Must speak English fluently
  • Must have travel director/onsite meeting staff experience and industry references to qualify for our Travel Director position
  • Must have several years of onsite pharmaceutical meeting support experience
  • Must have a professional resume in English for review and be able to complete a video conference interview
  • Maximize client/customer satisfaction by providing consistent on-site customer service
  • Support the Planner onsite with any and all event/meeting management tasks
  • Manage the registration desk, including name badge printing and attendee management
  • Manage the Banquet event order and F&B logistics
  • Review the accommodations list and manage check-ins and check-outs
  • Ground transportation management
  • Conduct any onsite printing and maintain proper signage and collateral
  • Manage and cultivate relationships with the client and attendees
  • Support the event production, including A/V, Expo, and break-out session management
  • Support the Planner with any and all onsite task requests


Audio Visual Technician

  • Manage Onsite AV and WebCast quality standards
  • Superior Onsite client ServiceManage Webcast Production
  • Experience with the webcast/web conference environment
  • Superior knowledge of AV technologies
  • Working knowledge of Webcaster Software
  • Knowledge of the various video encoder software
  • Excellent interpersonal skills and customer service management
  • Troubleshooting technical issues
  • Ability to follow a team approach to project management
  • Must have experience managing Webcasts in Webex, Zoom, and Notified (formerly Intrado)
  • Must have a minimum of 2 years of onsite AV management experience
  • Must be able and willing to travel
  • Must be Fluent in French and English


Let’s Work Together

AMI is always looking for more rock stars.