15 Tips to Green Your Meetings and Events from AMI

15 Tips to Green Your Meetings and Events from AMI

Before you finalize planning for your next meeting or event, consider developing a green plan of action. There are a range of eco-friendly steps you can take to improve your event without compromising effectiveness or your budget.

Green Your Hotel                    

  • Is your hotel green friendly? Ask them to detail their Green Policies in your RFP. Also, ask the hotel to provide green options and alternatives prior to your final approval of the hotel contract.
  • Select hotels that offer guests the option to reuse towels or linens during their stay.
  • Ask hotel to provide cards that individuals can leave in the bathroom stating they don’t want to have their toiletries replaced.

Green Your Food & Beverage

  • Serve “Box Lunches” buffet style.
  • Provide attendees with branded event mugs or water bottles.
  • Where possible, donate surplus food to local shelters.

Green Your Travel

  • Choose a destination with minimal travel requirements for delegates.
  • Purchase electronic tickets for airline travel whenever possible.
  • If transportation is being arranged for delegates, choose a vehicle that is eco-friendly.

Green Your Promotional/Printed Materials

  • Make sure all printed items are printed on at least 30% recycled paper per the EPA standards of recycled content.
  • Use electronic advertising, promotion and registration whenever possible.
  • Only mail confirmation of registration and any significant changes to the event program. All other communication should be sent electronically.

  Green Your Venue

  • Encourage speakers to provide electronic copies of handouts of any visual presentations and post them on your website.
  • Ensure that you can recycle any materials that are generated at the event.
  • Make sure the convention center has recycling containers.

5 Simple Ways To “Green” Your Next Meeting Or Event

Before you begin planning for your next meeting or event, consider developing a green plan of action to make your meeting more sustainable. There are a range of eco-friendly steps you can take to reduce the environmental impact of your event without compromising the effectiveness or your budget. Here are a few simple ways to “Green” your next meeting or event.

Green Meetings:  14 Questions to ask your hotel

Green Meetings: 14 Questions to ask your hotel

The Environmental Protection Agency requires meeting venues to complete a questionnaire about environmentally preferable features and practices in use at their facilities. All Federal agencies are encouraged to use the EPA’s model when soliciting meeting and conference facilities. Start greening your meetings by adding these questions to your RFP.

  1. Do you have a recycling program? If so, please describe.
  2. Do you have a linen/towel reuse option that is communicated to guests?
  3. Do guests have easy access to public transportation or shuttle services at your facility?
  4. Are lights and air conditioning turned off when rooms are not in use? If so, how do you ensure this?
  5. Do you provide bulk dispensers or reusable containers for beverages, food, and condiments?
  6. Do you provide reusable serving utensils, napkins, and tablecloths when food and beverages are served?
  7. Do you have an energy-efficiency program? Please describe.
  8. Do you have a water-conservation program? Please describe.
  9. Does your facility provide guests with paperless check-in and checkout?
  10. Does your facility use recycled or recyclable products? Please describe.
  11. Do you source food from local growers or take into account the growing practices of farmers that provide the food? Please describe.
  12. Do you use bio-based or biodegradable products, including bio-based “cafeteriaware”? Please describe.
  13. Do you provide training to your employees on these green initiatives? Please describe.
  14. What other environmental initiatives have you undertaken, including any environment-related certifications you possess, EPA voluntary partnerships in which you participate, support of a green suppliers network, or other initiatives?