AMI is an Official Sponsor and Exhibitor of the 15th Annual Pharma Forum

AMI is an Official Sponsor and Exhibitor of the 15th Annual Pharma Forum

American Meetings, Inc. (AMI) is excited to be a corporate sponsor of the 15th Annual Pharma Forum being held March 24-27 at the Marriott Marquis in New York, NY. In addition, AMI will have a table in the exhibit hall where clients will visit and network with AMI leadership in order to learn more about our role at the Forum and how we plan to improve and expand our services moving forward.

As a global meeting services organization, AMI represents many clients in the pharmaceutical industry, planning hundreds of meetings and events including Advisory Boards, Congresses, HCP Meetings, Internal Meetings, Investigator Meetings, Product Launches, Speaker Trainings, and more. We constantly seek out opportunities to stay up-to-date with the latest trends, discover new resources, and develop relationships that will enhance our ability to create winning strategies and best serve the needs of our clients.

The Annual Pharma Forum provides an excellent opportunity to gain valuable knowledge, insights, and connections for the benefit of our pharmaceutical clients. What’s it all about and what do we hope to gain from sponsoring, exhibiting, and attending this event?

What is the Annual Pharma Forum?

The Annual Pharma Forum is “the world’s leading life sciences meeting management conference”, featuring industry-leading speakers; expert panels; topics exploring new technology, compliance challenges, and best practices; and of course, breakout sessions and opportunities for one-on-one networking with medical and pharmaceutical clients, suppliers, and third-party meeting and event organizers.

What are Some of the Highlights This Year?

This year’s Pharma Forum includes a variety of notable speakers and timely topics like industry best practices, notable technologies, and collaborations between corporations and third-party planners. Opportunities for networking and tapping into the shared resources of the Pharma Forum community round out event activities.

How Will AMI Clients Benefit?

AMI is excited to learn about challenges and innovations affecting the pharmaceutical and adjacent industries, as well as the impact of collaborations with third-party service providers like meeting and event planners. While there, we look forward to learning, participating, networking, and meeting with potential new clients to explore new insights and opportunities. Feel free to stop by our table in the exhibit hall to meet the AMI Team!

AMI is an Official Sponsor and Exhibitor of the 14th Annual Pharma Forum

AMI is an Official Sponsor and Exhibitor of the 14th Annual Pharma Forum

American Meetings, Inc. (AMI) is excited to be a corporate sponsor of the 14th Annual Pharma Forum being held March 25-28 at the Philadelphia Marriott Downtown in Philadelphia, PA. In addition, AMI will have a table in the exhibit hall where clients will visit and network with AMI leadership in order to learn more about our role at the Forum and how we plan to improve and expand our services moving forward.

As a global meeting services organization, AMI represents many clients in the pharmaceutical industry, planning hundreds of meetings and events including Advisory Boards, Congresses, HCP Meetings, Internal Meetings, Investigator Meetings, Product Launches, Speaker Trainings, and more. We constantly seek out opportunities to stay up-to-date with the latest trends, discover new resources, and develop relationships that will enhance our ability to create winning strategies and best serve the needs of our clients.

The Annual Pharma Forum provides an excellent opportunity to gain valuable knowledge, insights, and connections for the benefit of our pharmaceutical clients. What’s it all about and what do we hope to gain from sponsoring, exhibiting, and attending this event?

What is the Annual Pharma Forum?

The Annual Pharma Forum is “the world’s leading life sciences meeting management conference”, featuring industry-leading speakers; expert panels; topics exploring new technology, compliance challenges, and best practices; and of course, breakout sessions and opportunities for one-on-one networking with medical and pharmaceutical clients, suppliers, and third-party meeting and event organizers.

What are Some of the Highlights This Year?

This year’s Pharma Forum includes a variety of notable speakers and timely topics. Cat Greenleaf will host Talk Stoop Live with Rolf Benirschke, Laurie Cooke will discuss tips to reinvigorate a career path, and a panel of expert speakers from American Express Meetings & Events, Javits Center, Marriott International and FBI/NYPD will discuss safety, security, and risk management.

Additional topics include industry best practices, notable technologies, and collaborations between corporations and third-party planners. Opportunities for networking and tapping into the shared resources of the Pharma Forum community round out event activities.

How Will AMI Clients Benefit?

AMI is excited to learn about challenges and innovations affecting the pharmaceutical and adjacent industries, as well as the impact to collaborations with third-party service providers like meeting and event planners. While there, we look forward to learning, participating, networking and meeting with potential new clients to explore new insights and opportunities. Feel free to stop by our table in the exhibit hall to meet the AMI Team!

11 Valuable Tips for Creating the Ultimate HCP Meeting Experience

11 Valuable Tips for Creating the Ultimate HCP Meeting Experience

Click here to download a guide with 11 Valuable Tips for Creating the Ultimate HCP Meeting Experience

These days, it can be challenging to plan a meeting for healthcare providers that is truly memorable. It can be challenging, but not impossible. By keeping these tips in mind along the way, you can keep your attendees engaged from start to finish and have them leaving feeling both educated and appreciated.

  1. Clearly define your meeting goals and objectives
    It is important to plan a meeting with a purpose. Clearly defining your meeting goals and objectives from the get-go will keep everyone involved on track. AMI Tip: Send the meeting objectives and/or a pre-survey to the HCPs prior to the meeting to elicit feedback on areas they’d like to cover.
  2. Determine who should attend
    Be sure you’re targeting the “right” HCPs, based on your meeting objectives and goals. AMI Tip: Seasoned HCPs are incredibly valuable, but consider inviting younger, “up-and-coming” HCPs, as well, so you have an array of fresh and interesting perspectives.
  3. Choose the right venue/destination
    Select a centrally located venue for the HCPs attending so travel is as quick and efficient as possible. Be sure the venue offers meeting space that suits your needs. AMI Tip: For day meetings, consider an airport hotel where they never have to leave the terminal!
  4. Be sensitive to an HCP’s time away from the office
    This is especially important when developing your agenda – not only for the HCPs but also for their patients. AMI Tip: A Friday evening reception followed by a Saturday meeting allows an HCP to miss minimal time away from the office and still have part of the weekend for him/herself.
  5. Make the most of a PhRMA-compliant budget
    PhRMA-compliant budgets are restrictive and there’s always a strong focus on reportable spending. But, restrictive doesn’t mean impossible to work with. Be creative! AMI Tip: Don’t be afraid to ask the chef at the hotel or restaurant to offer creative options to fit your budget. Most welcome the challenge of providing creative food options.
  6. Provide robust and relevant content
    In today’s fast-paced, data-driven environment, it’s important to deliver the most robust and relevant content possible. AMI Tip: Poll the audience often to gauge interest and level of knowledge, and share the feedback with the audience immediately. This will increase participation and HCP engagement.
  7. Utilize innovative ways to get HCPs involved and keep them engaged
    There are new and exciting ways to keep HCPs engaged with cutting-edge technology (audio/visual, audience response, etc.). AMI Tip: Utilize audience response technologies either handheld or even in a mobile app to keep attendees engaged. Consider integrating questions/surveys and polling throughout the entire meeting.
  8. Offer HCPs an opportunity to network and collaborate onsite
    HCPs appreciate having the opportunity to collaborate and network with their peers onsite. This is a major value-add to your meeting. AMI Tip: Receptions, meals, beaks, and breakout sessions are great ways to offer your HCPs a chance to network with their peers. Consider utilizing name tents at meals to encourage HCP’s to sit with different colleagues during social meals.
  9. Survey HCPs for feedback on content and logistics
    Give the HCPs an opportunity to provide feedback on meeting logistics and content. Use this data to improve future meetings.    AMI Tip: Keep surveys as succinct as possible, and have them fill out and hand in when they pick up their Honoria (if applicable).
  10. Process HCP Payments quickly and efficiently
    It’s professional and courteous to pay honoraria right away and process reimbursable expenses as quickly as possible. AMI Tip: Prep honoraria checks ahead of time so they’re ready to hand out or mail as soon as the meeting is over.
  11. Say “Thank You!”
    Make sure the HCPs feel appreciated for participating. A simple hand-written “thank you” goes a long way and solidifies a positive relationship going forward. AMI Tip: Don’t let too much time lapse before you extend your thanks. Be prompt and sincere. A letter or handwritten thank you for accompanying the honoraria check works nicely.

    Contact AMI today to find out how our experienced team of professionals can help you create the ultimate HCP meeting experience.

    The Sunshine Act – Practical Tips for Meeting Planners

    The Sunshine Act – Practical Tips for Meeting Planners

    Sunshine Act

    As of Aug. 1, 2013, manufacturers of drugs, devices, biological products and medical supplies are required to collect information regarding payments, ownership, investment interests and other transfers of value to physicians over $10.  This information must be submitted to the federal government annually beginning March 31, 2014.

    This includes expenses related to the meetings industry, including travel, lodging, and food and beverage.  The induction of this Act could bring a positive outlook to the meetings and events industry.  Increased expectations for recordkeeping may become too cumbersome for in-house planning departments and many Pharmaceutical and Biotech organizations may be more likely to outsource meeting and event services to 3rd party planners to manage this for them.

    On the flip side, this will place added pressure and an increased load on 3rd party Corporate Meeting Planning firms to negotiate lower prices and absorb a greater work load when it comes to copious reporting.  Tracking individual expenses for each physician attending a meeting or conference could be a paperwork nightmare: Did Dr. Jones have the steak or chicken? Which physician asked for seconds?

    Our corporate meeting planners have spent the better part of the Spring and Summer months training and brainstorming on the new regulations to ensure that our clients remain in compliance.  Some of the standards we are implementing for our medical clients include:

    1. Negotiating package deals with venues so fees are flat and all costs are outlined ahead of time.
    2. Developing a per diem program for physician-attended meetings.  On the back end, we should be able to rework pricing per meal to meet the goal as long as the total amount for food and beverage does not exceed the set amount per day.
    3. Enhancing our marketing efforts and messaging.  Amid fears of erroneous reporting and the subsequent impact on their reputation, there is a growing concern that more and more physicians will opt out of attending meetings, making marketing efforts more important than ever before.
    4. Continuous review of our inhouse compliance plans and technology to ensure that the latest regulations are tracked, flagged and followed.
    5. Sourcing innovative solutions to help our clients stay on the cutting edge.  We recently discovered a new Tablet App called the Sunshine Reporter.  This tool lets trade show exhibitors scan booth visitors’ badges in order to instantly record data about booth giveaways.  This is just one example of the many solutions we found to help make our job easier and maintain accuracy in reporting.

     AMI CEO Andy McNeill commented, “Our role as corporate meeting professionals is to remove the headache of compliance and tracking for our clients, allowing them to focus on the goals and content of the meeting.  Part of our corporate culture is to take time out of our extremely busy planning and travel schedules to come together in group meetings weekly and brainstorm new ideas, remain on the cutting edge and maintain quality control for our clients.”

    Let the Sunshine in!

    Pharma Meetings – Face a Changing and Challenging Landscape

    Pharma Meetings – Face a Changing and Challenging Landscape

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    CEO Andy McNeill and client, Christine Damico of Johnson & Johnson, talk about the changing face of pharmaceutical meetings.  With many off-patent drugs coming up, cut-backs are discussed such as the size, length and frequency of face-to-face meetings.  This article offers insight from the perspective of both the pharmaceutical company and meeting planners alike.  Despite the recession, it is agreed that corporate meetings are a very effective way to gather information, train staff, and get doctors comfortable with new and potential drugs.