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5 Advantages of Using Pre-Recorded Content in Your Virtual Meetings

5 Advantages of Using Pre-Recorded Content in Your Virtual Meetings

by | Dec 17, 2020 | Virtual Meetings

 

As virtual meetings continue to reign in the COVID-19 saga, best practices and success strategies continue to be tested and refined. One of these strategies is using pre-recorded content in your virtual meetings. Of course, the human connection is critical for engagement, and no one wants to sit and watch videos when they could be doing something better with their time, but pre-recorded content has some big benefits.

Here are 5 advantages of using pre-recorded content and how to use it successfully to gain engagement:

Using Pre-recorded Content Helps Reduce AV Issues

Pre-recorded content allows you to manage content by having it ready ahead of time preventing any issues that could come up with live-feed, sound, or video quality. Additionally, features such as captioning and translating are made significantly easier.

Using Pre-recorded Content Helps with Logistics

The virtual conference is knocking down walls, allowing participants access to events that would have been off-limits in the past due to travel expense or timing. Pre-recording guest speakers or an MC creates an even more streamlined experience when guests are in a variety of time zones or locations.

Pre-recorded Content is Reusable

Use pre-recorded content as teaser footage to increase event attendance, or offer content in bundles as upsells. Those who can’t attend can still receive valuable content, for a price, and those who did attend can relive the event by re-engaging with the recordings.

Participants can also choose to opt into several “break-outs” rather than sacrificing one for another because they are recorded and able to be retrieved and re-watched.

Pre-recording Can Help You Focus

Focus on live engagement and monitoring rather than delivery. Often participants look to engage with the speaker, and yet the chat board is blowing up with questions that either an assistant or MC is attempting to manage during the speaker’s presentation.

By pre-recording, the speaker can watch the chat and then do a live Q&A to address what was being discussed in the chat, limiting distractions and offering true engagement.

It Can Be “Perfect”

Multiple takes can be done to make sure the content is delivered precisely, and graphics and effects can be integrated seamlessly for a high-quality presentation. Transitions between speakers can be smoothed out for a professional experience, captioning can be incorporated, and more.

For your pre-recorded content to be well received, it should be done professionally and be engaging. Don’t expect participants to sit and watch the “television show” you produced without being able to interact. Leverage the benefits of pre-recording at least a portion of the event for a smooth end product that truly reaches your participants.

Overall, a blend of pre-recorded content and live streaming or other engagement tools will create the best experience for virtual meeting attendees and presenters.

To learn more about security in virtual meetings or other ways to make your next event the best it can be, contact AMI today.

Top Five Post-Webinar Best Practices

Top Five Post-Webinar Best Practices

by | Apr 13, 2020 | Guides

Check out the five most important things to consider after executing a successful webinar.

Click here for your free copy.

When you work with AMI, our meeting managers are ready with great ideas like these, and ready to serve as your main point of contact, managing registrations, website, and reporting to meet your business needs.

AMI’s goal is to ensure a consistent meeting and event planning experience across all of our Live or Virtual Meetings products and services. With our enterprise best-in-class software, we will have your webinar up and running in no time.

To schedule the next step in your webinar planning, e-mail us at virtual@americanmeetings.com, or call us at 866-337-7799 ext. 8870.

Top Five Webinar Best Practices

Top Five Webinar Best Practices

by | Apr 6, 2020 | Guides

Making sure your webinar exceeds the expectations of your audience is key.

Well at AMI, we are here to help. Check out this great take-a-way on 5 tips not to forget to include in your upcoming webinar.

Click here for your free copy. When you work with AMI, our meeting managers are ready with great ideas like these, and ready to serve as your main point of contact, managing registrations, website, and reporting to meet your business needs.

AMI’s goal is to ensure a consistent meeting and event planning experience across all of our Live or Virtual Meetings products and services. With our enterprise best-in-class software, we will have your webinar up and running in no time.

To schedule the next step in your webinar planning, e-mail us at virtual@americanmeetings.com, or call us at 866-337-7799 ext. 8870.

Top Five Pre-Webinar Best Practices

Top Five Pre-Webinar Best Practices

by | Apr 2, 2020 | Guides

Click here for some great tips on how to begin planning your webinar.

We get it. You’re busy. That’s why we’re here. When moving your Meetings Virtual, consider these five tips, and look to a trusted partner with best in class virtual technologies at an affordable price. At AMI, we deliver on your regulatory & compliance guidelines, while providing world-class service by our trusted Meeting Managers & Webcast Producers.

This infographic provides hints on the important pre-steps to create the perfect online experience that will WOW and inspire your attendees.

To schedule the next step in your webinar planning, e-mail us at virtual@americanmeetings.com, or call us at 866-337-7799 ext. 8870.

5 Essential Live Streaming Best Practices for Your Next Event

5 Essential Live Streaming Best Practices for Your Next Event

by | Nov 14, 2018 | Technology

In the online world, video rules supreme when it comes to grabbing attention and engaging viewers.  As a company hosting meetings, conferences, and other events, you want to make sure to find ways to include video elements, and this could mean adding live streaming services to your upcoming events.

Should you add live streaming, and if so, how do you go about it in order to optimize results?  The right corporate event planning partner can help you to strategize appropriate uses of live streaming, as well as manage implementation.  However, you should be aware of a few best practices going into the process.

  1. Select a High Quality Service

What’s the best avenue for live streaming your event?  There are many to choose from and a misstep could leave you floundering in technical difficulties.  In other words, you’ll need to ensure you have the right tools for the job.  If you plan to do this more than once, spend the money and have your event management services partner help you choose the most appropriate, high-quality streaming service for the event type.

 

  1. Ask Event Management Services to Test Capabilities

Corporate event planning companies can not only advise you when it comes to choosing the right streaming service, but they can test to make sure everything is running smoothly in advance of your live streaming timetable.  This is imperative if you want to avoid hiccups during your live event.

 

  1. Stick to Your Timetable

Video tends to be more engaging than print and static images, but that doesn’t give you free license to bore the heck out of your audience.  You and your event management services pros need to tailor presentations to your audience, both in-person and online, and this means considering how planned content will play, sticking to a planned timetable as much as possible, and remaining somewhat flexible, since editing is not an option.

 

  1. Engage with Your Audience in Real Time

According to Nathan Von Garin, VP Account Management, “Engaging with two separate audiences simultaneously is no easy feat for event hosts and corporate event planning companies.  You’ll need to strategize ways to interface with both your in-person and your online audience members, and this could mean asking questions, noting comments, and taking questions from both audiences throughout a presentation, panel, or workshop.”

 

  1. Make it Count

Let’s just be honest – not every event should be live streamed.  Some presentations simply don’t lend themselves to the format.  You need to consider the potential benefits and drawbacks of live streaming before you simply broadcast your event.  Is there even an interest in watching aspects of your event live?

If you have a notable speaker or workshop in such high demand that there’s a waiting list for attendance, you probably have a built-in audience for live streaming content.  The same could be true if prospective registrants complain that the remote location or expense of your event precludes them from attending.  If, on the other hand, you’re struggling to round up attendees, live streaming may not be the solution.