These days, it can be challenging to plan a meeting for healthcare providers that is truly memorable. It can be challenging, but not impossible. By keeping these tips in mind along the way, you can keep your attendees engaged from start to finish and have them leaving feeling both educated and appreciated. Keep reading and also Download this handy packet to share with colleagues now:
AMI Tip: Send the meeting objectives and/or a pre-survey to the HCPs prior to the meeting to elicit feedback on areas they’d like to cover.
AMI Tip: Seasoned HCPs are incredibly valuable, but consider inviting younger, “up-and-coming” HCPs, as well, so you have an array of fresh and interesting perspectives.
AMI Tip: For day meetings, consider an airport hotel where they never have to leave the terminal!
AMI Tip: A Friday evening reception followed by a Saturday meeting allows an HCP to miss minimal time away from the office and still have part of the weekend for him/herself.
AMI Tip: Don’t be afraid to ask the chef at the hotel or restaurant to offer creative options to fit your budget. Most welcome the challenge of providing creative food options.
AMI Tip: Poll the audience often to gauge interest and level of knowledge, and share the feedback with the audience immediately. This will increase participation and HCP engagement.
AMI Tip: Utilize audience response technologies either hand held or even in a mobile app to keep attendees engaged. Consider integrating questions/survey’s and polling throughout the entire meeting.
AMI Tip: Receptions, meals, beaks, and breakout sessions are great ways to offer your HCPs a chance to network with their peers. Consider utilizing name tents at meals to encourage HCP’s to sit with different colleagues during social meals.
AMI Tip: Keep surveys as succinct as possible, and have them fill out and hand in when they pick up their Honoria (if applicable).
AMI Tip: Prep honoraria checks ahead of time so they’re ready to hand out or mail as soon as the meeting is over.
AMI Tip: Don’t let too much time lapse before you extend your thanks. Be prompt and sincere. A letter or hand written thank you accompanying the honoraria check works nicely.
Call or email AMI today to find out how our experienced team of professionals can help you create the ultimate HCP meeting experience.